| There
are lots of reasons to think about the files you email to other people. Of course,
first and foremost, you want to know that they can read the file when they receive
it. That's a good place to start - and a good reason to start with PDF. DependabilityWhen
you make a PDF file and view it, you know that page will appear exactly the same
way to your recipient. No guessing about page-breaks. No worries about table formatting.
If it looks good to you, it will look good to them too. No
Viruses!Unlike
some OTHER file formats, PDF files are almost never a concern when it comes to
viruses, spyware, or any of the other nasty concoctions that float through your
browser. A PDF is pretty straight-forward. Anything else is there by design of
the author - so you basically have nothing to worry about. Small
File SizeEntire
networks are slowed by the passage of email and rapidly ballooning email attachments.
Heedless of bandwidth, many users throw unwanted and unneeded megabytes of Power
Point and Word and JPEG and TIFF files out into the email servers of the world...
many of which choke and groan under the pressure. IT administrators have responded
by limiting or prohibiting email attachments... but this just means bounced emails,
frustration and lost time. With
PDF, the document creator may choose a preferred level of image-quality, then
make the smallest possible file for that document. It's as simple as that. Built-in
Functionality One of
the great things about PDF are the built-in navigation features that are easy
to add and use. Bookmarks are invaluable for longer documents, and handy for short
ones too. Hyperlinks get users back to a website. And form-fields allow you to
type directly onto a form. PDF
has immense power, and small improvements to the way PDF files are created and
used can mean tremendous savings in time and effort.
First
published on Planet
PDF. Non-commercial reuse is permitted only when attributed to Duff Johnson,
Document Solutions, Inc. www.document-solutions.com. | 
